SA
Good morning, Sarah 👋
You have 3 tenders closing this week and 2 BOQs awaiting approval.
Active Projects
4
↑ 2 this month
Total GMV
$4.2M
↑ 31% vs last month
Open Tenders
3
→ 847 bids received
Escrow Held
$847K
→ 6 transactions
Active Projects
MotoGP Fan Zone — Lusail 2025
Luxury Retail Launch — DIFC Dubai
Tech Summit 2025 — Singapore
Recent Activity
BuildCraft Arabia awarded scenic fabrication contract — $171,400
2h ago · MotoGP Fan Zone
AI BOQ generated for Luxury Retail Launch — 47 items · confidence 91%
4h ago
6 bids received for AVL RFQ — MotoGP · deadline May 14
Yesterday
$85,700 escrow released to BuildCraft Arabia · INV-2025-0124
2 days ago
AI Insights
✦ 3 new💡 Substitution found
Replace aluminum fascia panels SF-001 with recycled variant — save $4,469
⚠ Risk alert
SoundWave AV insurance expires Jul 15 — 3 weeks before your event date
✓ Benchmark update
Your AVL quote is 18% below UAE category median — competitive position strong
Budget Overview
Scenic
72%
AV Production
58%
Catering
34%
Staffing
45%
Site Services
22%
Total committed
$612,000 / $850,000
Quick Actions
Projects
4 active · $6.4M total under management
MotoGP Fan Zone 2025
Luxury Retail Launch — DIFC
Tech Summit 2025 — Singapore
+
New Project
Start from brief or template
Vendor Marketplace
8,218 verified suppliers across 13 categories
All Categories
🔊 AVL
🏗 Scenic
🍽 Catering
👔 Staffing
🥽 Digital
📹 Video
📡 Streaming
🎫 Guest Mgmt
⚡ Site Services
✦ AI MATCH
7-Dimension Vendor Matching Engine
Active · 48 scored
Matching against MotoGP Fan Zone brief: Quality · Price Fit · Capability · Availability · Proximity · Sustainability · Reliability
Quality88
Price Fit94
Capability91
Availability95
Proximity100
Sustainability72
Reliability92
BC
BuildCraft Arabia
Scenic Fabrication · Dubai, UAE
★★★★★
12 yrs · 85 staff · Workshop 4,500sqm · Has structural engineering
SW
SoundWave AV
AVL Production · Dubai, UAE
★★★★★
8 yrs · International touring · P2.6 LED · DiGiCo consoles
XR
XR Dimensions
Digital Activations · Singapore
★★★★
4 yrs · Max 500 concurrent users · Setup time 8h
Freelancer Marketplace
Find producers, show callers, TDs, CAD designers and more
All Disciplines
Show Callers
Producers
Technical Directors
CAD Designers
Lighting Programmers
Sound Engineers
Animators / Editors
JW
James Whitfield
Show Caller · Stage Manager
★ 4.97
48 reviews
Available from May 15
Cue sheets
Comms systems
Broadcast
Qlab
15 yrs · English + Arabic · GCC + MENA + UK · Verified portfolio ✓
AN
Aisha Noor
Producer · Creative Director
★ 4.94
36 reviews
Available now
Event production
Budget mgmt
Vendor relations
10 yrs · Arabic + English + French · GCC · Portfolio verified ✓
KM
Khalid Mansour
CAD Designer · Technical Director
★ 4.91
52 reviews
⏳ Available Jun 1
AutoCAD
Vectorworks
Rigging calcs
Structural
8 yrs · Arabic + English · UAE · Portfolio verified ✓
BOQ Studio — MotoGP Fan Zone
47 line items · $712,800 · AI confidence 91%
✦ AI BOQ
3 optimizations identified
91.2% confidence
Material substitution
Save $4,469
Asset reuse (from Tech Summit)
Save $22,000
Logistics consolidation
Save $11,731
01
Scenic / Structure
12 items · $186,200
SF-001
Aluminum fascia panels — RAL 9005 powder coat
pcs
48
$332
$15,936
SF-001a
✦ AI Sub: Recycled aluminum panels — same spec, 28% less CO₂
pcs
48
$239
$11,472
SF-002
Box truss system — 120lm total
lm
120
$125
$15,000
SF-003
LED Wall P2.6 — 4 units 6m × 4m
units
4
$8,400
$33,600
02
AV Production
8 items · $148,000
AV-001
L-Acoustics K2 system — full PA + monitors
system
1
$74,000
$74,000
AV-002
DiGiCo SD5 mixing console — FOH
unit
1
$18,000
$18,000
TOTAL (incl. 10% contingency)
$712,800
UAE Category Price Benchmark
AI Pricing IntelligenceYour total BOQ vs. UAE market benchmarks (90-day rolling average · 142 comparable projects)
✓ Below median — competitive
Your quote is 5% below market median for mega brand activations in UAE
Tenders
3 active · 847 bids received this week
Active Tenders
3
Bids This Week
847
Avg Bid Response
74%
Avg Award Time
3.8d
AVL Production — MotoGP Fan Zone
RFQ-2025-0041-AV · Blind bids · 8 vendors invited
Bids received
6 / 8
Top bid: $148,200
Budget: $148,000
Scenic Fabrication — MotoGP Fan Zone
RFQ-2025-0041-SF · Open bids · 6 vendors
Bids received
5 / 6
Recommended: BuildCraft Arabia · 94pts AI score
Catering — Luxury Retail Launch
RFQ-2025-0042-CT · Blind · Halal certified only
Bids received
2 / 8
Execution OS — Tech Summit 2025
June 3 · Singapore · On Track
Tasks Complete
68%
Due This Week
12
Days to Event
22
Risk Items
2
Contracts
4 active contracts · $1.4M total value
| Contract | Vendor | Value | Milestones | Status | Action |
|---|---|---|---|---|---|
CTR-2025-0041-SF MotoGP · Scenic Fabrication |
BuildCraft Arabia | $171,400 | Active | ||
CTR-2025-0041-AV MotoGP · AV Production |
SoundWave AV | $148,200 | Pending Signature | ||
CTR-2025-0037-FP Tech Summit · Full Production |
Multiple vendors | $1,100,000 | Active · Execution |
Payments & Escrow
$847K in escrow · 6 transactions
Total Committed
$1.4M
In Escrow
$847K
Released (30d)
$343K
Failed Payments
1
| Invoice | Vendor | Amount | Escrow | Status | Action |
|---|---|---|---|---|---|
INV-2025-0124 50% deposit · BuildCraft Arabia |
BuildCraft Arabia | $85,700 | Held | Milestone approved | |
INV-2025-0118 30% deposit · SoundWave AV |
SoundWave AV | $44,460 | Held | Pending delivery | |
INV-2025-0119 Platform subscription |
Platform | $599 | — | Payment failed |
Expert Concierge
48 senior consultants · avg 14.3% saving delivered
JW
James Whitfield
Technical / Structural
★ 4.97 · 48 reviews
Senior technical consultant specializing in rigging, structural engineering, and load calculations for mega events.
Day rate
$450/hr
AN
Aisha Noor
Cost Optimization · BOQ
★ 4.94 · 98 sessions
Cost optimization specialist. Average saving delivered: 14.3% of project budget. Trained on 500+ GCC projects.
Day rate
$380/hr
🎓
Find a Consultant
Let AI match you with the right expert for your project
Analytics & Reporting
Apex Events Agency · All time
Total GMV
$4.2M
↑ 31% vs last year
Projects Delivered
24
↑ 6 this year
AI Savings Found
$892K
→ 14.3% avg per project
Vendor Win Rate
74%
↑ 8pp vs last year
Spend by Category
Scenic
$2.6M
AV Production
$1.8M
Catering
$1.2M
Staffing
$840K
Digital Activations
$580K
Freelancers
$320K
Sustainability Score
ESG Reporting72
/ 100 · Industry avg: 58
Material reuse
65%
Carbon offset
42%
Halal catering
100%
Venue Intelligence
3,400+ venues · full technical specifications · real availability
Venues Indexed
3,412
↑ 142 this month
Fully Verified
2,180
→ 64% verified
With CAD Plans
1,842
With BIM Files
910
All Types
🏟 Arenas
🏛 Convention Centres
🏨 Hotel Ballrooms
🌿 Outdoor
🏭 Warehouses
🎪 Tented
🏟
✓ Verified
CAD · BIM
17,000 pax max
Coca-Cola Arena
📍 City Walk, Dubai, UAE
17,000 pax
800 kVA power
84 rigging pts
22m ceiling
6 loading docks
🏛
✓ Verified
CAD · BIM · Rigging
50,000 pax max
Dubai World Trade Centre
📍 Sheikh Zayed Road, Dubai, UAE
65,000 sqm
22 event halls
200 kVA/hall
14m ceiling
12 loading docks
🌿
✓ Verified
Outdoor
8,000 pax max
Bluewaters Amphitheatre
📍 Bluewaters Island, Dubai, UAE
8,000 pax
400 kVA power
Waterfront views
Covered stage
🏨
✓ Verified
Luxury
3,000 pax max
Burj Al Arab Grand Ballroom
📍 Jumeirah, Dubai, UAE
3,000 pax
2,150 sqm
Luxury score: 10/10
In-house catering
🏭
⏳ Pending
Warehouse
5,000 pax max
Alserkal Avenue — Warehouse D
📍 Al Quoz, Dubai, UAE
2,800 sqm
10m clearance
Drive-in access
Blank canvas
🏟
✓ Verified
CAD · BIM
45,000 pax max
Marina Bay Sands Convention Centre
📍 Marina Bay, Singapore
120,000 sqm
5 ballrooms
250 kVA/hall
Creative Workspace
MotoGP Fan Zone 2025 — Brief & Moodboard
✦ AI EXTRACT
Brief auto-extracted from upload
94% confidence
Event typeBrand Activation · Fan Zone
Audience14,000 motorsport fans, 18–45, 40% international
Tone & feelHigh-energy, premium, immersive, tech-forward
Key deliverablesStage · LED walls · Fan zones · F&B village · Merch · VIP area
Duration3 days — May 3, 4, 5, 2025
SustainabilityMinimum 50% reusable materials. Halal catering required.
Brief Builder
5/8 sections complete🎯 Event Objectives
Complete
🎨 Tone & Aesthetic
Complete
Select all that apply:
High-energy
Premium
Tech-forward
Immersive
Minimalist
Organic
Heritage
Racing-inspired
Luxury
Playful
📋 Key Deliverables
In progress
Main stage (8m × 6m) with full AVL
4× LED walls (6m × 4m, P2.6)
F&B village — 8 units, halal certified
VIP hospitality area (500 pax)
Interactive AR activation zones
Media centre (100 accredited press)
+ Add deliverable...
♻️ Sustainability Requirements
Required
Moodboard
🏎️
Racing Aesthetic Ref
💡
LED Wall Reference
🏗️
Stage Design Concept
+
Add reference
Technical Documents
📐
✦ AI Analysed
Lusail_Circuit_CAD_v3.dwg
AutoCAD · 14.2 MB · Uploaded May 4
📄
✓ Approved
Site_Layout_v2.pdf
PDF · 3.8 MB · Uploaded May 3
⚡
⏳ Under review
Power_Distribution_Map.pdf
PDF · 1.2 MB · Uploaded May 4
Approvals
SA
Brief — Sarah Al-AminLR
Budget — Client sign-offMK
Technical — Mark K.Messages
Tender conversations, vendor chats, team threads
BC
BuildCraft Arabia
Scenic Fabrication · MotoGP Fan Zone · Leila Rashid (CEO)
Tender RFQ-2025-0041-SF · Bid submitted May 8
BC
Good morning Sarah. Thank you for the RFQ. I've reviewed the brief and we're well positioned to deliver. Our proposal is $171,400 for the full scenic package including install and de-rig.
May 8 · 09:14
SA
Thank you Leila. Your bid is competitive. I have a question about the rigging load capacity — the CAD shows 2 tonnes per point but your proposal mentions 1.5t. Can you clarify?
May 8 · 11:32
BC
Good catch — the 2t is the certified rated load, the 1.5t was our safe working load in the original design. We can upgrade all rigging points to 2t SWL at no additional cost. I'll revise the technical sheet now.
May 8 · 13:10
SA
Perfect. And can you confirm the reusable inventory percentage? Brief requires 50% minimum.
May 10 · 09:45
BC
We can deliver 65% reusable on this project — exceeds your requirement. We have a large stock of modular panels and truss that can be repurposed. Full sustainability report attached.
May 10 · 10:22
BC
We can deliver by May 1 if we confirm today — need 3 days for final fabrication sign-off. Can we move forward?
Today · 08:40
Notifications
7 unread · Last updated just now
All (7)
Tenders (3)
Payments (2)
AI (2)
System
BuildCraft Arabia awarded — Scenic Fabrication
Contract CTR-2025-0041-SF generated · $171,400 · DocuSign sent to both parties
2 hours ago · MotoGP Fan Zone
6 bids received — AVL Production RFQ
RFQ-2025-0041-AV · Deadline May 14 · 2 vendors still to respond · AI scoring available
4 hours ago · MotoGP Fan Zone
AI BOQ optimization complete — 3 savings identified
Total potential saving: $38,200 · Material substitution · Asset reuse · Logistics consolidation
4 hours ago · AI Engine
Escrow released — BuildCraft Arabia
$85,700 released · INV-2025-0124 · Milestone 1: Design approval confirmed
Yesterday · 14:32
Monthly report generated — April 2025
GMV: $1.4M · 8 tenders closed · 14 vendors active · Sustainability score: 72/100
2 days ago
Risk alert — SoundWave AV insurance expiring
Insurance expires July 15 · 2 weeks before Tech Summit · Request updated certificate
3 days ago · AI Risk Monitor
Payment failed — Platform subscription
INV-2025-0119 · $599 · Card ending 4411 declined · Please update payment method
3 days ago
BC
BuildCraft Arabia
Scenic Fabrication · Dubai, UAE · Est. 2013
✓ Verified Elite
🏆 Preferred Vendor
♻ ESG Certified
ISO 9001
Insured $5M
4.9
★★★★★
87 verified reviews
12 yrs
Experience
85
Staff
4,500 sqm
Workshop
65%
Reusable stock
About
BuildCraft Arabia is the GCC's leading scenic fabrication and experiential build company. Founded in Dubai in 2013, we specialize in custom structures, modular exhibition stands, retail pop-ups, and large-scale event scenic builds across the MENA region.
Specializations
Custom buildsExhibition standsSet designModularRetail popups
Service Countries
UAEKSAQatarBahrainOman
Technical Capabilities
✓CNC Routing
✓Metalworks
✓Carpentry
✓Paint spray booth
✓Structural engineering
✓Rigging — 2t SWL
✓CAD design
✓3D rendering
✓Own fleet (8 vehicles)
✓Install / de-rig
Portfolio (12 items)
🏎️
MotoGP Fan Zone 2024
🏛
Dubai Expo 2020 — UAE Pavilion
🎪
Riyadh Season 2024
🛍
Chanel Pop-up — DIFC
Reviews (87)
★ 4.9
MK
Mohammed K. — Event Director, FLASH Entertainment
May 2024 · ★★★★★
"BuildCraft delivered the most complex scenic build we've done in the GCC — on time, under budget, and with a 65% reuse rate. Leila's team is the benchmark."
LR
Laura R. — Head of Production, MCH Group
Feb 2024 · ★★★★★
"Impeccable fabrication quality. The 3D renders matched the final product exactly. Rigging certs arrived before request. Will use again for Art Dubai."
AI Score — MotoGP Match
✦ 94pts88
Quality
94
Price Fit
91
Capability
95
Availability
100
Proximity
72
Sustainability
AI Reasoning: BuildCraft is the strongest match for your scenic requirements. Their 4,500sqm Dubai workshop, structural engineering capability, and 65% reusable inventory directly address the brief's sustainability requirement. Lead time of 21 days is compatible with your May 3 date.
Rate Card
Basic Modular Stand Packagefrom $25,000
Full Custom Build + Installfrom $100,000
Mega Event Productionfrom $500,000
vs UAE Category Benchmark
BudgetMidPremiumLuxury
Availability — May 2025
AvailableM
T
W
T
F
S
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Available
MotoGP (booked)
Unavailable
Case Study
Settings
Apex Events Agency · Professional Plan
Profile
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Team
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Notifications
Integrations
Security
Personal Information
Your name and contact details on the platform.
SA
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New bid received
Alert when a vendor submits a bid to your open tender
Milestone due alerts
24h and 2h reminders for project milestones
AI insights & risk alerts
BOQ optimizations, vendor risk flags, benchmark updates
Escrow notifications
Payment hold, release, and milestone approvals
Marketing emails
Platform updates, vendor spotlights, GCC event news
Current Plan
Apex Events Agency · Professional · Renews June 1, 2025
Professional
$599/month · billed monthly
Current Plan
✓50 projects (using 4)
✓AI BOQ (32/50 used)
✓Escrow payments
✓Execution OS